Travel & Visa Information

Application of Conference VISA

Please refer to the general requirements below for obtaining a Conference VISA in India.

Note that the requirements may vary in different countries. Please visit your country homepage at http://www.mea.gov.in/mystart.php?id=8700 to know more about the specific requirements from your country.


  • Passport Requirements: Original, signed passport valid for at least 6 months, and with at least two blank visa pages for Indian visa stamps. Amendment pages are not acceptable for visa stamps.

  • Indian Visa Application Form: Please refer to the nearest Indian embassy in your region for the form which can be found at http://www.mea.gov.in/mystart.php?id=8700

  • Photo Requirements: Two recent 2 x 2 inches passport type photographs, in color, front view and with a plain/light background. No glasses may be worn in these photos; photos should not be stapled to the application

  • Proof of Residential Address: Please refer to the nearest Indian embassy in your region for the acceptable document which can be found at http://www.mea.gov.in/mystart.php?id=8700 Address on the document must match address on the visa application form

  • Official Nomination: Official letter from the organization which nominated the applicant to attend the conference

  • Other Documents: (ERNET India will provide)

    • An invitation letter from the conference organizer

    • A clearance letter from the Indian Ministry of Home Affairs

    • A clearance letter from the Indian Ministry of External Affairs

    • A clearance letter from the Ministry that holds jurisdiction over the conference

Special Clearance Requirements for Conference VISA

For participants from AFGANISTAN, SRI LANKA, CHINA, IRAN, IRAQ, SUDAN, PAKISTAN and foreigner of Pakistan-Origin, please note the following:

  • Prior authorization from Ministry of External Affairs, India & Ministry of Home Affairs, India would be required. The request would be forwarded to the above Ministries by ERNET on receiving registration details and payments. Upon obtaining the clearance, an invitation letter would be sent to the registrants. Note: the above process may take 20 - 30 days.

  • In the event that the authorization is not granted by the India authorities, registration payment will be refunded accordingly.

Conference VISA Application - India Contact Information

Please quote the following contact information in India for your conference VISA application:

Dipak Singh
Electronics Niketan
6 CGO Complex
New Delhi - 110003
Telephone office: +91 11 24361701
Mobile: +91 9810732329
FAX: +91 11 24362924

Praveen Misra
Senior Manager
10th Floor, Jeevan Prakash
Connaught Place, New Delhi - 110001
Telephone office: +91 11 23765375
Mobile: +91 9818955800
FAX: +91 11 23753985

General Information


New Delhi has two airports catering to domestic and international flights. The international airport is Indira Gandhi International Airport and is situated 20 Km from the city center.Palam Domestic Airport handles all domestic flights and is located 17 Km from the center of town.

Average Flight Times from Major Regions of the World

  • Europe (London, Paris, Vienna, Frankfurt, Geneva) 8-10 hours

  • North America (New York) 14-20 hours

  • South America (Brazil, Argentina, Peru, Mexico) 18-22 hours

  • Middle East 4-6 hours

  • Southeast Asia 4-6 hours

  • Far East Asia 8 hours

  • Australia 10-14 hours

  • African Region 10-15 hours

Domestic Airline Links:








August is a very pleasant weather being monsoons in India. The temperatures in Delhi have the following ranges: High 35°C, Low 25°C.


The Indian Rupee (INR) is the country's national currency. Current exchange rates are approximately 46.00 INR = 1.00 USD, and 60.00 INR = 1.00 EUR.


Electricity in India is 240 Volts, alternating at 50 cycles per second. In case the devices you are carrying do not accept 240 volts at 50 hertz, you will be required to carry a voltage converter. There are three basic types of voltage converters available and adaptable to the Indian voltage.

  • Resistor-network converters: 50-1600 Watts can be used for appliances like hair dryers and irons

  • Transformers: 50-100 Watts can be used continuously for items like battery chargers, radios, laptop computers, cameras, MP3 players and camcorders

  • Combination converters: Has a combination voltage of resistor network and transformers. One can switch from one mode to another by a switch provided for this purpose

Outlets in India generally accept the following types of plug:
  • Two round pins
  • Three round pins arranged in a triangle

If your appliances plug has any other shape, you will need a plug adapter.


The Indian Constitution recognises Hindi in Devanagari script as the official language of central government India. However, English is the principal spoken and written language of the city. Other languages commonly spoken in the city are Hindi, Punjabi and Urdu. Linguistic groups from all over India are well represented in the city; among them are Maithili, Tamil, Kannada, Telugu, Bengali and Marathi.


Indian Railway Links:




As in any other big city, it is important to consider personal safety. For this reason:
Keep an eye on your luggage. Use large and colorful labels to identify them easily on airport conveyor belts or delivery balconies.

  • Change your money only in exchange houses or authorised bank agencies. Do not accept help from strangers like luggage porters and agents in airports.

  • Only use official taxi stands or taxis from the cooperatives indicated by the event organisation.

  • Always keep your belongings in sight, especially in open areas like restaurants, snack bars, parks, and even in the event's venue. Don't leave backpacks, purses, bags, photo or video cameras hanging on chairs or on the floor.

  • Don't wear expensive looking jewelry and watches.

  • Try not to carry large amounts of cash.

  • Don't disclose your personal data to unknown persons and avoid carrying passports and travel checks when you go for a walk or a drive. In case of loss, theft or robbery, report the fact immediately to the local police.

  • For your peace of mind, use the hotel's safe to keep valuable objects, your documents, passport and airplane tickets, and use photocopies of your documents when you go out.

  • If you go out for a walk or to public and open areas, keep your belongings near to your body and avoid going out alone. It's recommended to avoid going out carrying your laptop or other electronic devices.

  • If you need to go to a cash machine, preferably use those located in malls (shopping centers) or banks.

If you have any questions, please contact the organizing team at ongbl@singaren.net.sg.

© Copyright 2009-2011 APAN | | Last updated: 19 Sep 2011